Booking terms and conditions

1. Definitions

In these booking terms the following terms will have the following meanings:

1.1 “booking” the contract between you and us comprising a confirmation invoice and these booking terms and conditions:

1.2 “we/us” Joro Experiences Limited incorporated in London with registered number 11021642 and having its registered office at 14 Porchester Place, London, W2 2BS

1.3 “you” any individual who makes a booking with the Company and all members of their party.

2. Booking and payments

2.1 Once your arrangements have been agreed a confirmation invoice will be issued to you. It is your responsibility to check this carefully and highlight any incorrect or incomplete information to us as soon as possible. All names must be as stated in the relevant passports. We have no responsibility for any errors except for those made by us.

2.2 To make a booking we must receive your written agreement to the confirmation invoice. A deposit of at least 30% of the estimated total cost of your arrangements as specified in the confirmation invoice must be paid within 2 working days of the date of issue to you of the confirmation invoice. If the start date of your arrangements is less than 3 months from the date of the confirmation invoice then a deposit of 100% of the total cost of your arrangements must be paid within 2 working days of the date of issue to you of the confirmation invoice. Payments must be made in the agreed currency by way of bank transfer to the bank account shown on the confirmation invoice. All remitter and recipient fees for payment by bank transfer must be paid by you.

2.3 You must pay the full balance of the cost of your booking by the balance due date specified in the confirmation invoice. Payments must be made in the agreed currency by way of bank transfer to the bank account shown on the confirmation invoice. If full payment is not received by the balance due date we will treat your booking as cancelled and we will retain the full deposit. We also reserve the right to recover any balance due by you.

2.4 If you or any members of your party have any special needs (e.g. a disability) or any special requests (e.g. particular dietary requirements) these should be made known to us while we are organising your arrangements and before we issue the confirmation invoice to you. We will endeavour to arrange for such special needs and requests to be met but cannot guarantee that they will be. We do not accept bookings that are conditional upon any special needs or request being met.

2.5 Additional arrangements can be requested after a booking is made. If these additional arrangements can be agreed, an additional confirmation invoice will be issued and an additional deposit will require to be paid on the same terms and in the same manner as the original deposit.

2.6 All prices in the confirmation invoice will be based on costs and exchange rates as of the date of the confirmation invoice. We will endeavour to mitigate any increase in the cost of your arrangements. Increases in costs due to transportation costs including the cost of fuel, increases due to any fluctuation in exchange rates and dues, taxes or fees chargeable for services such as landing taxes or embarkations or disembarkation fees at ports and airports may be passed on to you. You will not be charged for any increase of up to 2% of the total cost of your arrangements specified in the confirmation invoice and any additional invoices and in the event that the cost of your arrangements goes down by more than 2% of the total cost as specified in your confirmation invoice and any additional invoices the difference will be repaid to you after the end of your booking.

3. Cancellation by you

If you wish to cancel your booking you must notify us in writing. In all circumstances where you cancel your deposit will be forfeited. If you cancel more than 3 months before the start date of your arrangements then the balance of your payment will not require to be made. If you cancel within 3 months of the start of your arrangements the full cost of your arrangements will be due. If the full cost of your arrangements has not been paid when you cancel, any balance due will require to be paid in the agreed currency by way of bank transfer to the bank account shown on the confirmation invoice within 2 working days of your cancellation notice.

If you or any member of your party has to cancel or is prevented from travelling you may apply to us to transfer your or their place to someone else introduced by you provided that;

3.1 you give reasonable notice of the intention to make a transfer before the start date of your arrangements;

3.2 all suppliers and any other third parties accept the transfer of person and

3.2 the transferee accepts these booking terms and provides evidence of travel insurance.

Where a transfer of person can be made any additional costs and charges incurred by us or imposed by any of our suppliers will be charged to you together with an administration fee of £250. This must be paid within 5 working days of receipt by you of an invoice for the additional charges.

4. Changes and cancellations by us

Occasionally we may have to make changes due to factors out with our control. If changes are minor you will not be entitled to a refund or to change your booking or to compensation. A significant change is a change made before your booking commences which, taking account of the information you gave us at the time you made your booking and which we could reasonably be expected to have known, we can reasonably expect to have a major effect on your holiday.

A significant change is a change of accommodation to that of a lower standard. All other changes are minor changes. If we have to make a significant change we will inform you as soon as reasonably possible. We will offer you the choice of one of the following options,

4.1 accepting the change or

4.2 accepting arrangements with us of a similar standard to that of your original booking if substitutes are available or

4.3 accepting substitute arrangements of a lower standard to that of your original booking if substitutes are available or

4.3 cancelling and receiving a full refund of all monies paid by you.

If the alternative arrangements are cheaper than your original booking we will refund the price difference and if it is more expensive you will be charged for the difference.

Subject to the following exceptions, if we have to make a significant change or cancel we will, where compensation is appropriate, pay you reasonable compensation depending on the circumstances and the time that a significant change or cancellation is notified to you. Compensation will not be payable and no liability beyond offering the alternatives set out above will be accepted where:

(a) we or one of our suppliers are forced to make a change or cancel as a result of unusual and unforeseeable circumstances beyond our control, the consequences of which we could not have avoided even with all due care or

(b) we have to cancel because the size of your party has been reduced by you to an unviable number or

(c) where a significant change is made (which you accept) prior to or at the time of issuing your confirmation invoice.

No compensation will be payable and the alternatives set out above will not be available if we cancel as a result of:

(a) any requirement of these booking terms and conditions entitling us to cancel (such as you failing to pay on time) or

(b) any failure attributable to a third party unconnected with the performance of your booking which is unforeseeable or unavoidable.

5. Force Majeure

Except where otherwise expressly stated in these booking terms and conditions we will not be liable to or pay you compensation if our contractual obligations to you are affected by any event which we or any supplier(s) of any service(s) in question could not, even with all due care, foresee or avoid. These events can include, but are not limited to war, threat of war, civil strife, terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority including port or river authorities, industrial dispute, lock closure, natural or nuclear disaster, fire, chemical or biological disaster and adverse weather, sea, ice and river conditions and all similar events outside our or any supplier’s control. Advice from the Foreign Office to avoid or leave a particular country may constitute Force Majeure.

6. Brochure Accuracy

All efforts are taken to ensure that the details set out in any printed brochures and literature are correct at the time of going to press. However, changes and errors can occur and we reserve the right to make changes. If changes are made we will notify you before any booking is made. We reserve the right to amend any advertised prices before any booking is made.

7. Passports, visas, health and insurance

7.1 We will make every effort to inform you of any visa requirements but such requirements may change and you should check current requirements with us before departure. It is your responsibility to ensure that you comply with all relevant requirements and take with you all documents likely to be required during your booking. We will not be liable to you if you fail to have the correct documentation.

7.2 Due to the special nature of and risks attached to some of the activities that you might undertake during your booking you confirm that you have voluntarily chosen to make a booking and proceed with it notwithstanding any hazards and dangers.

7.3 Due to the special nature of some of the arrangements we make, we reserve the right, in our sole and absolute discretion, to require you at your own expense to provide us with a medical certificate or other documentation obtained from a medical practitioner confirming that, in the medical practitioner’s belief, you and all other members of your party are sufficiently fit and healthy to undertake the booking. It is your responsibility to take all appropriate medical advice prior to the commencement of your booking as to whether or not you are fit enough to undertake your booking.

8. Insurance

Due to the special nature of some of the arrangements we make, we make it is an essential requirement of your booking that you take out travel insurance. As a minimum your insurance should include cover for cancellation by you and us, assistance in the event of accident or illness (including helicopter rescue and repatriation) and, if relevant, the sporting use of firearms and other weaponry or other equipment involved in the given activity. Full disclosure of all activities to be undertaken as part of your booking must be made to the insurer. You will be deemed to have taken out adequate insurance upon payment of your deposit. We reserve the right to require evidence of your travel insurance prior to the start of your booking and if your insurance cover does not meet the minimum requirements specified in these booking terms and conditions, we reserve the right to require you to take out additional cover, failing which your booking will be cancelled. If your booking requires to be cancelled due to inadequate travel insurance after your deposit or balance of payment has been received we have no obligation to refund any payment or pay compensation to you. The responsibility to have adequate travel insurance will remain with you at all times regardless of whether we have checked your policy or not. If you choose to travel without adequate insurance cover, we will not be liable for any losses whatsoever arising, in respect of which insurance cover would otherwise have been available.

9. Our liabilities to you

Under the Package Travel, Package Holidays and Package Tours Regulations 1992 if we or any of our suppliers negligently perform or arrange any services forming part of your booking we will pay you reasonable compensation. The level of any compensation will be calculated taking into consideration all relevant factors such as, but not limited to, the extent to which our employees’ or suppliers’ negligence affected the overall enjoyment of your booking. Please note that it is your responsibility to demonstrate that we or our supplier(s) have been negligent if you wish to make a claim against us.

We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from or relates to:-

9.1 the act(s) and/or omission(s) of the person(s) affected;

9.2 the act(s) and/or omission(s) of a third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable;

9.3 unusual or unforeseeable circumstances beyond ours or our supplier(s) control, the consequences of which could not have been avoided even if all due care had been exercised;

9.4 an event which either ourselves or our suppliers could not, even with all due care, have foreseen or forestalled

9.5 for any services or facilities which do not form part of your booking;

9.6 which on the basis of the information given to us by you concerning your booking, we could not have foreseen you would suffer or incur if we breached our contract with you on the basis of the information given to us by you at the time you made your booking;

9.7 any business activity .

9.8 force majeure as described in clause 5 of these booking terms and conditions.

10. Your responsibilities to us

10.1 You must at all times avoid causing damage, distress, danger or annoyance to third parties and you must comply at all times with any reasonable instructions of any of our representatives, agents or suppliers.

10.2 You will be responsible for the cost of repairing or replacing any damage to property caused by you.

10.3 You must comply with all of your other obligations under these booking terms and conditions.

11. Complaints

We will make every effort to ensure that your booking runs smoothly but if you do have a problem during your booking please inform us immediately on either the emergency number detailed in your booking confirmation or, if calling during UK office hours, on 00 44 7747 604 800 and we will endeavour to put things right. If the problem cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us within 28 days of the end of your booking.

12. Financial Security

Your booking is insured. This insurance is only valid for direct bookings with us.

13. Data protection and privacy

We will ensure that appropriate measures are in place to protect your personal data as defined in the Data Protection Act 1998. When you make a booking you consent to your information being passed on to our suppliers, agents, sub-contractors and employees. You also consent to photographs and/or video footage being taken over the duration of your booking and, subject to your written agreement, being used for publicity and promotional purposes.

14. Law and jurisdiction

The booking and any matters arising from it will be governed by and construed in accordance with laws of England and we and you prorogate the jurisdiction of the English courts.